The Future of Meetings: Ten Real-life Solutions Part 1

The pandemic has forced us to rethink how to go to work. What does this mean for boardrooms? It’s absolutely certain that future solutions will not be found in yesterday’s catalog. Over the last year, Paul Downs has been working with our clients to implement a variety of approaches to the post-covid boardroom.

We’ve come to four conclusions and one reminder about the boardroom of the future:

  1. People still want to gather together when it’s practical.
  2. Meetings will have both in-person and remote attendees.
  3. Flexibility to handle multiple scenarios in one room is essential.
  4. Logos and branding create culture and communicate it to others.

Reminder: Many leaders and organizations have no desire to change their current meeting practices. They are strong believers in the in-person meeting.

How do these trends play out in real life? Here are eleven projects that demonstrate a range of approaches to the challenges of integrating face to face meetings, video conferencing, social distancing, and enhanced sanitary procedures. Every one of these tables has been built and is in use.

A California School Board’s Committee Table for Social Distancing

Sanata Clara Social Distancing Committee TableSanta Clara Social Distancing Committee Table

Santa Clara County Office of Education asked us for a committee table that could accommodate social distancing. Working with their design team, we proposed a table that had a separate modular unit for each board member. The table can be arranged in two configurations: all pieces touching, for normal use and separated, if there is a need for social distancing.

A Top Insurance Corporation’s Scissoring Table Accommodates Video and Face-to-face Meetings

Brethren Mutual Scissoring Conference TableBrethren Mutual Scissoring Conference Table

Brethren Mutual Insurance asked us for a table that can be quickly changed from videoconference configuration to board meeting configuration. Our scissoring mechanism allows the arms of the table to be spread to maximize screen and camera viewing and then closed when table users want to face each other.

A Major Manufacturer’s Videoconference/Boardroom Table is Reconfigurable

Textron Reconfigurable Conference TableTextron Reconfigurable Conference TableTextron Reconfigurable Conference TableTextron Reconfigurable Conference Table

Textron is an enormous corporation with locations in 25 countries. Now that business travel is reserved for the most important meetings, a boardroom that can accommodate both remote and in-person attendees is essential. We worked with the Textron leadership team to develop a solution that allows them maximum flexibility. We provided a large V-shaped table with a logo for videoconferencing, and a set of folding modular tables with integrated A/V plugs for flexible use of the rest of the space.

A Midwest Credit Union’s Reconfigurable Table Promotes Non-Hierarchical Meetings

Reconfigurable Conference TableReconfigurable Conference Table

Kemba Financial has deep roots as an employee-owned credit union. The current leadership team wanted to respect that tradition in their boardroom. The Paul Downs design team recommended replacing their rectangular table with an open oval, featuring screens on the inside faces. This shape maximized seating in the room while promoting the idea that all meeting participants are equal. The table also has a removable section at the end, so that the table can be used for videoconferencing.

A Federal Government Agency Combines Face-to-Face with Advanced Audiovisual Features

Conference Table with AVConference Table with AV

After reviewing all of their options, this agency settled on a table that puts their top-level team in the same room for their meetings. A central camera/microphone system will track speakers and broadcast the discussion to remote participants. Our design team worked with the agency to overcome the technical challenges of a very large table that requires extensive wiring. The images above show the table with the central compartment that holds the camera/mic unit in the closed and open positions.

You don’t need to guess what approaches will work for you. The Paul Downs design team works with decision-makers and design professionals to develop solutions tailored to their particular situation. Contact us today for a free project consultation.

Join Our Newsletter

[gravityform id="6" title="false" description="false"]
<div class='gf_browser_unknown gform_wrapper form-home_wrapper recap-btn_wrapper' id='gform_wrapper_6' ><form method='post' enctype='multipart/form-data' id='gform_6' class='form-home recap-btn' action='/blog/uncategorized/the-future-of-meetings-ten-real-life-solutions-part-1/'> <div class='gform_body'><ul id='gform_fields_6' class='gform_fields top_label form_sublabel_below description_below'><li id='field_6_1' class='gfield gf_left_half one-half gfield_contains_required field_sublabel_below field_description_below hidden_label gfield_visibility_visible' ><label class='gfield_label' for='input_6_1' >First Name<span class='gfield_required'>*</span></label><div class='ginput_container ginput_container_text'><input name='input_1' id='input_6_1' type='text' value='' class='medium' placeholder='First Name' aria-required="true" aria-invalid="false" /></div></li><li id='field_6_7' class='gfield gf_left_half one-half right gfield_contains_required field_sublabel_below field_description_below hidden_label gfield_visibility_visible' ><label class='gfield_label' for='input_6_7' >Last Name<span class='gfield_required'>*</span></label><div class='ginput_container ginput_container_text'><input name='input_7' id='input_6_7' type='text' value='' class='medium' placeholder='Last Name' aria-required="true" aria-invalid="false" /></div></li><li id='field_6_2' class='gfield gf_left_half one-half gfield_contains_required field_sublabel_below field_description_below hidden_label gfield_visibility_visible' ><label class='gfield_label' for='input_6_2' >Email<span class='gfield_required'>*</span></label><div class='ginput_container ginput_container_email'> <input name='input_2' id='input_6_2' type='text' value='' class='medium' placeholder='Email' aria-required="true" aria-invalid="false" /> </div></li><li id='field_6_3' class='gfield gf_left_half one-half right gfield_contains_required field_sublabel_below field_description_below hidden_label gfield_visibility_visible' ><label class='gfield_label' for='input_6_3' >Phone Number<span class='gfield_required'>*</span></label><div class='ginput_container ginput_container_phone'><input name='input_3' id='input_6_3' type='text' value='' class='medium' placeholder='Phone Number' aria-required="true" aria-invalid="false" /></div></li><li id='field_6_9' class='gfield gf_left_half one-half field_sublabel_below field_description_below gfield_visibility_hidden' ><label class='gfield_label' >Best Time to Get in Touch</label><div class='ginput_container ginput_container_checkbox'><ul class='gfield_checkbox' id='input_6_9'><li class='gchoice_6_9_1'> <input name='input_9.1' type='checkbox' value='Morning' id='choice_6_9_1' /> <label for='choice_6_9_1' id='label_6_9_1'>Morning</label> </li><li class='gchoice_6_9_2'> <input name='input_9.2' type='checkbox' value='Afternoon' id='choice_6_9_2' /> <label for='choice_6_9_2' id='label_6_9_2'>Afternoon</label> </li></ul></div></li><li id='field_6_11' class='gfield one-half right gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below field_description_below gfield_visibility_visible' >&nbsp;</li><li id='field_6_5' class='gfield gform_hidden field_sublabel_below field_description_below gfield_visibility_visible' ><input name='input_5' id='input_6_5' type='hidden' class='gform_hidden' aria-invalid="false" value='' /></li><li id='field_6_6' class='gfield gform_hidden field_sublabel_below field_description_below gfield_visibility_visible' ><input name='input_6' id='input_6_6' type='hidden' class='gform_hidden' aria-invalid="false" value='' /></li><li id='field_6_12' class='gfield gform_validation_container field_sublabel_below field_description_below gfield_visibility_visible' ><label class='gfield_label' for='input_6_12' >Phone</label><div class='ginput_container'><input name='input_12' id='input_6_12' type='text' value='' /></div><div class='gfield_description' id='gfield_description_6_12'>This field is for validation purposes and should be left unchanged.</div></li> </ul></div> <div class='gform_footer top_label'> <input type='submit' id='gform_submit_button_6' class='gform_button button' value='Submit' onclick='if(window["gf_submitting_6"]){return false;} window["gf_submitting_6"]=true; ' onkeypress='if( event.keyCode == 13 ){ if(window["gf_submitting_6"]){return false;} window["gf_submitting_6"]=true; jQuery("#gform_6").trigger("submit",[true]); }' /> <input type='hidden' class='gform_hidden' name='is_submit_6' value='1' /> <input type='hidden' class='gform_hidden' name='gform_submit' value='6' /> <input type='hidden' class='gform_hidden' name='gform_unique_id' value='' /> <input type='hidden' class='gform_hidden' name='state_6' value='WyJbXSIsIjAyNGIwMWI4MjhmMmMyMzRhNjRkNDBkNWVhMDM0Nzg1Il0=' /> <input type='hidden' class='gform_hidden' name='gform_target_page_number_6' id='gform_target_page_number_6' value='0' /> <input type='hidden' class='gform_hidden' name='gform_source_page_number_6' id='gform_source_page_number_6' value='1' /> <input type='hidden' name='gform_field_values' value='' /> </div> </form> </div><script type='text/javascript'> jQuery(document).bind('gform_post_render', function(event, formId, currentPage){if(formId == 6) {if(typeof Placeholders != 'undefined'){ Placeholders.enable(); }jQuery('#input_6_3').mask('(999) 999-9999').bind('keypress', function(e){if(e.which == 13){jQuery(this).blur();} } );} } );jQuery(document).bind('gform_post_conditional_logic', function(event, formId, fields, isInit){} );</script><script type='text/javascript'> jQuery(document).ready(function(){jQuery(document).trigger('gform_post_render', [6, 1]) } ); </script>
Google Rating
Based on 80 reviews